Before beginning the query process, have a finished and polished manuscript ready to go. Make sure your manuscript is the best you can make it. You can hire editors and/or proofreaders to assist with polishing your manuscript.

What is a Query Letter
A query letter is a formal letter sent to magazine editors, literary agents, or editors and/or agents at publishing houses or companies. Writers write query letters to propose writing ideas. A query letter is a sales pitch and should be written in such a way as to spark the reader’s interest.

Purpose of a Query Letter
The only purpose of a query letter is to entice the agent or editor into reading or requesting your work.

Elements of a Query Letter
In addition to the opening/introductory paragraph and the thank you/closing paragraph, include the following:

• What you’re selling: Title/subtitle, word count, genre/category
• Hook (approximately 100–200 words). This is your “sales pitch” and is your novel summed up in such a way it will entice the agent or editor to request your work. The hook should include the following details:
  • Setting/time period (optional, based on genre)
  • The protagonist and his/her conflicts
  • The choices the protagonist has to make (or what is at stake)
  • What makes your story stand out and sets it apart from others in the same genre
• Your bio (optional for unpublished fiction writers): include relevant qualifications and publishing history, if any

Tips for Writing a Query Letter

• Use quality paper with a weight of at least 20# in white or off-white colors
• Do not use stationery in unusual colors (e.g., mint green, hot pink) or with little pictures in the margins
• Consider using personalized letterhead with logo
• Use a professional font (e.g., Times New Roman, Courier)
• Follow query guidelines set forth by editor, agent, or publisher
• Make sure to point out your novel is completed
• Restrict yourself to one page (Two pages only if necessary)
• Be professional and respectful
• Make your points quickly, clearly, and concisely
• Enclose a self-addressed stamped envelope
• Address and direct the letter to a specific person by name and title (Check the spelling)
• Personalize/customize the letter for the recipient (If you met the agent at a conference, include this fact.)
• Don’t include sample chapters unless specifically requested to attach to the query letter